Privacy Policy

1. About Contract HQ

Contract HQ is a Microsoft Word add-in (built using the Office.js API) that provides three tools for legal professionals working with contracts:

• ClauseBank — a searchable library of firm-approved contract clauses for insertion into Word documents
• Redline Review — AI-powered risk flagging of contract provisions
• Deadline Radar — automatic extraction of dates, deadlines, and notice periods from contract documents

Each module handles data differently. This policy explains each in detail.

2. Data handling by module

3. ClauseBank — data details

ClauseBank retrieves clause text from your firm's clause library (stored on AIBridges servers, isolated per firm) and inserts selected clauses into your Word document. Document content is never read by or transmitted to AIBridges in connection with ClauseBank.

What is stored server-side:

• Your firm's clause library (uploaded by your firm administrator)
• Clause categories, tags, and metadata

This data is logically isolated to your firm — other firms cannot access or see your clauses.

4. Deadline Radar — data details

Deadline Radar uses local JavaScript running inside the Word add-in to read the active document's text, apply pattern matching to find dates and deadline language, and display results in the sidebar. No text is transmitted anywhere.

This module operates entirely offline and makes no network requests.

5. Redline Review — data details

When you run Redline Review on a document:

• The full text of the active Word document is sent to the AIBridges API over an encrypted HTTPS connection
• The text is processed by an AI language model to identify risk-flagged provisions
• Results are returned to your Word add-in within seconds
• The document text is not retained by AIBridges after the response is returned — it is processed in memory and discarded
• We do not log, cache, train on, or store document content

We do not associate transmitted document text with any personal identity or firm identity beyond what is necessary to route the response back to your session.

6. Personal data we collect

Contract HQ does not collect personal information such as names, email addresses, or billing information through the add-in itself. Firm account information provided during onboarding (firm name, administrator contact email) is stored for account management purposes only and is not shared with third parties.

7. Analytics and tracking

Contract HQ does not embed analytics, tracking scripts, or advertising technologies. We do not track individual user behavior, feature usage patterns, or document content for any purpose other than delivering the requested service.

8. Data retention

• Document text sent to Redline Review: discarded immediately after response
• Clause library content: retained until the firm requests deletion or terminates service
• Account information: retained for the duration of the firm's subscription plus 90 days

9. Security

All data transmitted between the Word add-in and AIBridges servers is encrypted using TLS 1.2+. Firm clause libraries are stored in isolated server environments. We do not share data across firm accounts.

10. Third-party sub-processors

Redline Review's AI processing may use a third-party AI model provider (such as Google Gemini). Document text passed to this provider for inference is subject to their data processing terms, which prohibit training on customer data. We will disclose the specific sub-processor upon request.

11. Changes to this policy

Changes to this policy will be communicated to firm administrators via email and reflected in the updated effective date on this page. Continued use of the add-in after the update date constitutes acceptance.